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File Sharing with Vista and Windows 7

June 9, 2011 by Enrico Schiratti

Much in the spirit of the post about the User Account Control for Win7, file sharing in mixed networks can also become a headache.

This process will make the network a little less secure but it works well because a password isn’t used and everyone is allowed access.

1. First, know what the Computer name is and what Workgroup it belongs to.

The Workgroup name needs to be the same on all PC’s that are being networked; no matter the OS on each system. This is already setup, even if only by default, in the setup process while installing each OS.

Verify what the Windows 7 computer and workgroup names are by going to Control Panel > System and Security > System > and read information under “Computer name, domain, and workgroup settings” (The third category down).

If the names need to be changed go to Change settings in that category or Advanced System Settings in left pane. Then, Computer Name Tab > Change, type the Computer Name and Workgroup Name. > OK. Make the computer name meaningful to aid recognition. The computer should restart.

2. Second, adjust Win7 settings to allow for sharing with older OS on other networked systems.

Now go to Control Panel > Network and Internet > Network and Sharing Center > Change Advanced Sharing Settings (side panel). Make sure Network Discovery, File and Printer Sharing, and Public Folder Sharing are all set to “on” and Password Protected Sharing is set to “off”.

Note: I recommend leaving Media sharing set to “on” and under Windows HomeGroup connections select “Allow Windows HomeGroup to manage homegroup connections (recommended)”.

3. Third, choose which folders to share on the network and adjust properties to do so.

To share a specific Windows 7 folder or additional drives on the system, right-click it > Properties > Sharing Tab > Advanced Sharing > tick box for Share this folder > Apply > OK > Close. You only need to share the highest level folder, not every sub-folder. Two little people should appear on the icons of the folders that are shared.

4. Now, you MUST follow this step or the folders will not be shared despite previous steps followed!!!

Because Password Protected Sharing turned off, the security permissions have to be changed on the folder(s) to allow Everyone access. Right-click the shared folder > Properties > Security Tab > Edit > Add and type “Everyone” (not the quotes) into the box and select OK. Tick the boxes next to the permissions you want to allow (e.g. Read or Write, etc.) then Apply > OK. Some messages may appear: “An error occurred while applying…” This is not unusual and can be ignored by clicking Continue.

5. Windows firewall is normally set to allow file and printer sharing but if you have a third-party firewall make sure file and printer sharing are enabled so that each machine can talk to the other(s). Do not disable the Windows firewall if it’s the only one running.

Now you can run pmFileCheck and verify whether these folders are visible to all programs (at least FS, WideFS and the FMC must be running for this test)

(adapted from this post )


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